Registrar Part-time (with Admissions and Marketing Responsibilities)
Salary:  Competitive
Location: Watford, Herts
Start date: As soon as possible
Closing date:  Friday, 23^rd October 2026

We are seeking to appoint an experienced and proactive Registrar to join its growing team. The successful candidate will play a pivotal role in pupil recruitment, admissions, marketing and community engagement, ensuring prospective families receive an exceptional experience as they become part of our school community.

The Registrar will be the principal point of contact for prospective families and will oversee the admissions journey from initial enquiry through to enrolment. In addition, the postholder will actively promote the school within the local community and beyond, building relationships with key stakeholders, developing recruitment opportunities, and helping to increase student enrolment and retention.

The Role:

• Lead the admissions process from initial enquiry through to enrolment, ensuring prospective families receive an outstanding experience at every stage.
• Drive pupil recruitment and retention, working proactively to attract new families and support the school’s growth objectives.
• Promote Stanborough Secondary School through effective marketing, community engagement, events, and partnerships with local schools, organisations and stakeholders.
• Develop relationships with international recruitment agents and partners, supporting the recruitment and successful admission of overseas students.
• Maintain accurate admissions and pupil records, providing data, insights and administrative support to ensure compliance, efficiency and informed decision-making.

We can offer you

• An inclusive and supportive school culture.
• A friendly and professional working environment.
• A strong commitment to your professional development.
• The opportunity to make a significant impact on the growth and success of our school community.
• A varied and rewarding role working with pupils, families and colleagues across the school.

We encourage and value candidates who have varied lived experiences and inclusive mindsets, either due to their engagements in the world or due to their protected characteristics (as set out in the Equalities Act 2010). We are committed to continued development of a community that is representative of the environment in which we work and in nurturing an equitable society. 

Job Description Registrar (With Admissions and Marketing Responsibilities)

Main function: The Registrar is responsible for leading the recruitment, admissions and retention of pupils at Stanborough Secondary School, ensuring that prospective families receive an outstanding experience from their first enquiry through to enrolment. Acting as the school’s admissions lead and ambassador, the Registrar will promote the school within the local community and beyond, develop relationships with key stakeholders and international recruitment partners, coordinate admissions events and marketing activities, and maintain accurate admissions data and records. The postholder will play a significant role in supporting the school’s strategic growth by attracting, enrolling and retaining pupils while upholding the school’s values and reputation.

Reports to: the Headteacher.

Key Responsibilities

Admissions and Recruitment

• Manage the full pupil admissions process from initial enquiry through to enrolment, ensuring a professional, welcoming and efficient experience for prospective families.
• Respond to admissions enquiries by telephone, email and in person, providing accurate information about the school and its provision.
• Arrange and conduct school tours for prospective families and coordinate attendance at open days, taster events and other recruitment activities.
• Process applications and supporting documentation, ensuring all admissions records are complete, accurate and up to date.
• Coordinate entrance assessments, admissions interviews and communications with parents and school leaders.
• Prepare and issue offer letters, admissions packs and enrolment documentation, ensuring all required forms and information are received and processed.
• Maintain admissions, enrolment and waiting list records, providing regular reports on enquiries, applications and conversions.
• Support initiatives to improve pupil recruitment, conversion and retention in line with the school’s strategic objectives.

Marketing and Community Engagement

• Act as an ambassador Stanborough Secondary School, promoting the school’s vision, values and educational provision to prospective families and stakeholders.
• Develop and maintain relationships with local primary schools, community organisations, churches and other strategic partners to enhance the school’s profile and recruitment pipeline.
• Identify and coordinate opportunities to increase the visibility of the school through events, partnerships, networking opportunities and promotional activities.
• Support the planning, organisation and promotion of open events, exhibitions, community engagement activities and recruitment campaigns.
• Work with the Senior Leadership Team to develop and implement admissions and marketing strategies that support sustainable growth.
• Promote the school through digital, print and face-to-face communications, ensuring a consistent and professional image is maintained.

International Student Recruitment

• Develop and maintain relationships with educational agents and international recruitment partners to support the recruitment of overseas pupils.
• Coordinate admissions processes for international applicants, including the collection and verification of required documentation.
• Administer CAS and visa-related processes where required, ensuring compliance with relevant regulations and school procedures.
• Act as a key point of contact for international families throughout the admissions process.

Pupil Records and Compliance

• Maintain accurate pupil records and admissions data using the school’s Management Information System and other relevant databases.
• Ensure all admissions records are managed in accordance with GDPR, safeguarding requirements and school policies.
• Update pupil records, class lists and learner information following enrolments, transfers and withdrawals.
• Administer pupil onboarding processes and communicate relevant information to teaching, boarding and support staff.
• Produce reports, statistical information and admissions data to support school leaders in strategic decision-making.

External Reporting and Administration

• Support the completion of statutory returns, census submissions and reporting requirements for relevant educational bodies and local authorities.
• Liaise with external agencies, feeder schools, local authorities and other organisations regarding pupil admissions and records.
• Prepare official school documentation including transcripts, student confirmation letters, references and other pupil-related correspondence.
• Undertake other duties appropriate to the grade and responsibilities of the post as directed by the Headteacher.

Person Specification

Essential

• Experience in an administrative, admissions, customer service or school-based role.
• Excellent interpersonal and communication skills, both written and verbal.
• Proven ability to provide outstanding customer service and build positive relationships with parents and stakeholders.
• Strong organisational skills with the ability to manage multiple priorities and meet deadlines.
• High levels of accuracy and attention to detail.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong IT skills, including experience using databases, spreadsheets and Microsoft Office applications.
• Ability to work independently while contributing effectively as part of a team.
• A professional, welcoming and proactive approach to work.

Desirable

• Previous experience as a Registrar, Admissions Officer or School Administrator.
• Experience using a school Management Information System (MIS), such as Arbor.
• Knowledge of independent school admissions processes.
• Experience supporting international student admissions and visa-related processes.
• Understanding of safeguarding and data protection requirements within an educational setting.
• Experience preparing statutory returns or educational census data.

Personal Qualities

• Friendly, approachable and highly professional.
• Committed to delivering an exceptional experience for prospective families.
• Resilient and able to remain calm under pressure during busy admissions periods.
• Excellent problem-solving skills and initiative.

Strong commitment to the values and ethos of the school.

Click below to complete the application forms.

Please note we reserve the right to close this vacancy earlier than the specified deadline if a suitable candidate is found.  Please note we do not accept CVs. All applicants must have the right to work in the UK.

Stanborough Secondary School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment.  We follow safer recruitment practices; the successful candidate will be subject to enhanced DBS clearance and all necessary pre-employment checks.

In line with KCSIE (Keeping children Safe in Education) we will complete online searches as part of our due diligence on all shortlisted candidates. If anything is identified as part of these checks, they will be discussed with you at interview. If any safeguarding concerns are identified, we reserve the right to withdraw your application. 

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

A copy of the school’s Safeguarding Policy, including Child Protection Policy can be found on our website: https://www.spsch.org/policies/

Stanborough Secondary School requires all applicants to be eligible to work in the UK with no restrictions as we are unable to offer sponsorship/work visas.You will be required to provide proof of eligibility to work in the UK, evidence of your qualifications and suitable references.